9U+April+2012


 * Minutes for April 10, 2012 **

Agenda:

** Afghan Sister Schools Partnership Update ** Continuing the process of getting the letters there and translated. Also getting community assessment – especially as to needs of women. This Friday, April 13, sports day, with food served to benefit ASSP. Viviann will not be the ASSP rep for next year. ** Review plans for Tuesday, April 24 (see revised planning sheet) ** Paul arrives Friday, April 20. Charlie will pick him up at the airport. (take to G-boro) Saturday at Guilford. Jamie checking on registration. Charlie will send form to all staff tomorrow – we remind folks at staff meeting & bring forms to Charlie by Thursday. ?Ask Nancy to include announcements and link and query in “Next Week at CFS” (Will also need to include April 24 plans in the NWACFS that goes out 4/20) Sunday – forum at Durham Friends Meeting Monday all day & Tuesday pre-Meeting – where will he go & when? Charlie will talk with Paul – how to frame his visit – US group collection 1:45 – 2:30 would like him to be there. Christen will be doing other things. Jamie and Charlie will be available to keep an eye on things. Announcements/Other items of business Review of action steps Closing Silence Next meeting: //Tuesday, May 1//

Upcoming Parent Update Contributors: May (deadline April 15) – Carly (Early School perspective) Planning Sheet Quakerism and Quaker Education Workshops Tuesday, April 24 Proposed schedule for the day:

11:15 – 11:55All School Meeting for Worship 12:00 – 1:30Lunch in MS for Staff, Trustees, and Guests 1:30 – 2:15Paul Lacey 2:15 – 2:25(Break) 2:25 – 3:00Christen Claugherty facilitates Student Panel 3:00 – 3:15(Break) 3:15 – 4:30Worshop session 4:35 – 5:00Worship Sharing

Query: //How do we imagine the Quaker spirit of the school unfolding in our future?//

Make folders for workshop participants (Charlie) – Ida has TA who could help, also Jamie & Carly
 * Schedule
 * Pamphlets (ordered)
 * Short history on Quakerism

Set up for Meeting for Worship: (Charlie, Ida, Jamie, Jim)
 * Wax museum in foyer (Christel’s class) – where – in Middle School, after Meeting – lunch first - “on stage” 12:30 – 1:00
 * Seating arrangements (Jim will ask if the service class can get chairs set up. Jim will make sure we have microphones. – 75 chairs for MFW; 100 Chairs in MS and plan for returning the chairs on Wednesday – check with Dylan
 * Upper School student ushers 4- 6 (to assist movement of people and offer microphones to those who speak in Meeting for Worship). Charlie will check with Carrie.
 * Introduction to MFW – Mike welcomes & shares query

Hospitality:
 * Arrangements for visitors - travel, host on campus (Charlie will take care of arrangements for Paul Lacey and Christen Claugherty.) We need US student(s) as an escort for Paul.
 * Create a schedule for Paul and Christen (Renee, Carrie, Charlie, Jamie, Ida)
 * Lunch planning for staff, trustees, visitors, students panelist (Kathy, Carly and Viviann) – arrange beverages
 * Set up/Clean up in MS (Ida, Jim, Barbara) – classrooms for eating ? trash bags, recycling bins

Choose physical spaces for workshops:
 * Assign spaces that meet needs of facilitators and participants.
 * Map of room assignments and participants. Print map of MS on back of schedule (Ida and Jim)

Technology and Materials support for facilitators:
 * Form for workshop leaders
 * Provide access code for non-CFS facilitators who will need access to CFS wireless network. Let workshop leader know about blocked sites such as YouTube.
 * Plan for tech support as needed (Charlie will check with tech support team)
 * Video and photography (Laura S. said she would like to be the photographer.) (Charlie will check with Mig video taping Paul’s talk and the panel discussion led by Christen.)
 * Welcome banner (Carly will ask CES students to make the banner.)

Student Panelist:
 * decide who attends (current students/alum) (Christen and Charlie)
 * decide the format for panel (Christen)
 * Tate, George, and Aliza will stay for lunch & sessions – Sarah?

Write a summary following the event for publications such as Friend Council on Educaton, CFS website, We and Thee, others? (Jamie)

Identify workshop hosts and facilitators (Jamie, Jim, Ida, Charlie) 1 & 2.10 – Barbara & Carly – and ? 3.10 – Bryce - John Hunter? Bob? 4.& 5. 8 - Jamie - ?someone from AFSC G’boro office – Martha K? Paul? 6. 17 – Charlie – Lynn Drake? 7. 19 – 2 groups? Christen – Toby – Ida – US Meeting Hall? 8. 1 – will rechoose – maybe to #10 9. 12 – Christel – someone from ASSP? François? Natasha? 10. 6 – Jim H – David Stewart?

Identify someone in each workshop to write a summary of the experience. (Hosts? ask for volunteers? )

Special display of Quaker Books and Materials in MS/US library.bibliography (Allison)

Book table in MS with Quaker books, phamplets, and handouts. (Charlie)